District Standards & Practices

LISD Data Privacy Principles

Leander ISD takes data privacy seriously. We understand that the Internet, mobile apps, cloud services, online learning, and new educational technologies bring opportunity but also raise questions. Parents want assurances that personal information and data about their children will remain secure and private. At Leander ISD, we strive to be clear about what data we collect, how data supports your child’s education, and the safeguards in place to protect that data.

Leander ISD operates based on the 10 privacy principles developed and released by The Consortium for School Networks (CoSN) and the Data Quality Campaign. These principles provide high-level guidance on protecting student data in schools. We believe in and practice these student data principles at Leander ISD:

  1. Student data should be used to further and support student learning and success.
  2. Student data are most powerful when used for continuous improvement and personalizing student learning.
  3. Student data should be used as a tool for informing, engaging, and empowering students, families, teachers, and school system leaders.
  4. Students, families, and educators should have timely access to information collected about the student.
  5. Student data should be used to inform and not replace the professional judgment of educators.
  6. Students’ personal information should only be shared, under terms or agreement, with service providers for legitimate educational purposes; otherwise, the consent to share must be given by a parent, guardian, or a student, if that student is over 18. School systems should have policies for overseeing this process, which include support and guidance for teachers.
  7. Leander ISD will have clear rules and guidelines for how we collect, use, safeguard, and destroy those data.
  8. Educators and their contracted service providers should only have access to the minimum student data required to support student success.
  9. Everyone who has access to students’ personal information should be trained and know how to effectively and ethically use, protect, and secure it.
  10. Leander ISD will:
    1. Have a system of governance that designates rules, procedures, the individual or group responsible for decision-making regarding data collection, use, access, sharing, and security, along with the use of online education programs;
    2. Have standards and practices for notification of any misuse or breach of information and available remedies;
    3. Maintain a security process that follows widely accepted industry best practices;
    4. Provide a designated place or contact where students and families can go to learn of their rights and have questions about student data collection, use, and security answered.

What is Student Data Infographic

Data Governance

Purpose & Vision

Data governance creates a culture of data security and privacy by combining data management, data processes and review processes. Data governance is not a one-time effort; rather, it requires ongoing monitoring to support continuous improvement. It deals primarily with orchestrating and standardizing the efforts of people and processes to optimize data security and privacy. In pursuit of these goals, the District assembled the LISD Data Governance Committee.

Scope

The scope of the Data Governance Committee is to advise on matters of regulatory compliance and District standards and practices related to protection of data confidentiality, integrity and availability.

Goals & Objectives

The Data Governance Committee will work together to:

  • Monitor and review the regulatory environment and community expectations for data security and privacy.
  • Identify, document and review critical District data assets.
  • Assign and review data owners and custodians for all critical data assets.
  • Propose, create, review and revise data security and privacy standards, practices and documentation.
  • Propose, create, review and revise annual audit processes and review results.

Committee Composition and Roles

  • ITS Senior Executive Director
    • Committee chair
    • Executive leader responsible for development and implementation of data privacy and security standards and practices.
  • ITS Director of Assessment and Accountability
    • Responsible for assignment of data owners and custodians of student information systems
  • ITS Student Information Systems Manager
    • Custodian of all data in student information systems
  • ITS Business Information Systems Manager
    • Custodian of all data in student information systems
  • ITS Security Administrator
    • Review/report compliance with data privacy and security standards and practices
  • Legal General Counsel
    • Provide guidance on regulatory environment and suitability of existing/proposed standards and practices

Committee Authority

The Data Governance Committee is sponsored by the Executive Team. The Executive Team will monitor the committee’s activities to ensure the committee is continuing to operate and fulfill the Executive Team’s obligations associated with data governance. It is the function of this committee to act as a decision-making body. However, some decisions must be escalated to other authorities.

  • To the Executive Team if there is a cost to implement.
  • To the Executive Team if the decision requires a modification to administrative standards.

Communication

The Data Governance Committee will develop, implement, and maintain a communications plan for committee work. This will include plans for documentation and accessibility to this documentation.

Meeting Schedule

The Data Governance Committee will meet no less than twice annually, to approve proposed data policies and standards, and monitor, prioritize and resolve issues. Additional meetings may be called if needed.

Contact

For additional information or to contact the Data Governance Committee, please email SecurityAndPrivacy@leanderisd.org.


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